Track stock and get low stock notifications

When a product tracks stock, Saloon keeps count: every sale, delivery, stocktake and correction changes the number. Per location you see how many you have, when that is low and what the stock is worth.

Turn on stock tracking

1. Go to Catalog › Products in the menu, click the product and choose Edit.
2. Open Inventory and turn on Track stock quantity.
3. Per location, enter under In stock how many you have now. That number goes into the stock history as Opening stock.
4. Enter a Low stock level and a Reorder quantity if you like, and choose whether Notify when stock is low should be on.
5. Click Save.

You only type the In stock number at the moment tracking starts. After that you change it with Add stock or Remove stock, with a delivery or with a stocktake. That way every change is in the history.

Low stock level and reorder quantity

• Low stock level: at this number or fewer the stock is low. Without a level, a product is only low when it is out.
• A product is Out of stock at 0 or below. Sales can take the stock below zero.
• Reorder quantity: how many you order by default. With Add low stock on an order a product gets this quantity. Without one, Saloon suggests what brings the product just above its low stock level.
• You set this per location: each location has its own stock.

View your stock

• In the product list, each product shows how many are in stock, Low or Out of stock. With the All stock filter you show only Low stock or Out of stock.
• On the Catalog page, Needs attention shows how many products are low or out. A click opens the filtered list.
• Open a product for its stock per location: In stock, Low stock level, Reorder quantity, Average supply price and Stock value, with the Stock history below.
• Under Options you find the reports Report: stock and its value, Report: stock movements and Report: ordered stock. For these you also need the permission Can open reports.

The Average supply price changes when stock comes in at a price: a delivery or Add stock. Saloon then averages the price of what was there with that of what comes in.

Low stock notifications

• Low stock: as soon as a product at a location drops to or below its low stock level, a notification goes out. Without a low stock level it goes out when the product runs out. That happens once; if it drops further, no new one follows. By default it comes as a push notification.
• Weekly stock summary: every Monday between 9 and 10, in the location's time zone, a summary of everything that is low there. It names up to five products and counts the rest. By default it comes by email.
• Both only cover products with Notify when stock is low turned on at that location. It is on by default.

The notifications go to the team members who work at that location and have the permission Can manage products, brands, categories and suppliers. Unlike most notifications, you also get this one when you made the sale or correction yourself. Everyone chooses in their own notifications, under Stock, whether and how they get them.

Frequently asked questions