Add blocked time
Block time in the calendar for a break, a meeting or training: for one team member, several, the whole location or a resource, once or repeating.
Blocked time keeps part of the calendar free of appointments, for example for lunch, a team meeting or training. Clients cannot book that time online, and anyone who puts an appointment over blocked time in the calendar gets a warning first. For a whole day off or longer, use time off or a closed period instead.
Add blocked time
- Go to Agenda in the menu, click Add and choose Blocked time. Then tap the time in the calendar where it starts. On a computer you can also click an empty slot and choose Add blocked time. On a phone, tap + › Blocked time in the bar at the bottom, then tap the time.
- Under Blocked time type, pick a type, such as Lunch. The type's duration is filled in. With Custom you set everything yourself.
- Optionally fill in a Title and check Date, Start time and End time.
- Under Team members, choose who it applies to: one team member, a few, or All team members. If you tick nobody, it applies to the Whole location. If you may only block your own time, this field is not there and the block is yours.
- Leave Frequency on Does not repeat, or choose Custom to repeat it (see below).
- Optionally fill in a Description and click Save.
Repeat blocked time
- Under Frequency choose Custom, and under Every a number from 1 to 52 and Day, Week or Month.
- With Week, pick the weekdays under On days, for example Mo and Th.
- Under Ends choose Never, On date with an End date, or After a number of times with a Number of times. The first time counts.
- Never books the blocked time a year ahead. A series has 365 occurrences at most.
Online booking during blocked time
Tick Allow online booking during blocked time if the block is in the calendar for information only. The team member then does not count as busy: clients can book that time online, and the calendar gives no warning.
Blocked time on a resource
You put a room or device in the day view as a column with Team & resources. That button is only there on a phone or a tablet held upright. Tap + › Blocked time in the bar at the bottom, then tap the time in the resource's column. The Resource field is then filled in. Such a block only keeps the resource busy, for example for maintenance. Nobody can book that time with that resource online, so the online booking option is not there.
Change or delete
Click the blocked time in the calendar. In Edit blocked time you change this one block and save. The bin icon gives Delete blocked time. If the block is part of a series, the menu at the top also has Delete the whole series.
Who can add blocked time
With Can create blocked time on own calendar you can only block your own time. For other team members, the whole location or a resource you need Can create blocked time for other team members. You set this under Settings › Team members › Permission roles.
Frequently asked questions
Can I still put an appointment over blocked time?
In the calendar, yes: Saloon first asks whether you are sure with Double booking. Online it is not possible, unless you allowed online booking during the blocked time.
What is the difference with time off?
Blocked time is a block within a day, such as a break. Time off is a team member's absence for whole days or a period, such as a holiday. You record that on the team member.
Can I change the repeat of a series later?
No, you change one block at a time. For a different rhythm, delete the series with Delete the whole series and add a new one.