Schedule a recurring appointment
Make an appointment repeat daily, weekly, monthly or on a rhythm of your own. Saloon skips times that are already taken and tells you straight away.
When a client comes every few weeks, you book the whole series in one go. Saloon creates every appointment in the series straight away, at the same time of day and with the same team member.
Make an appointment repeat
- Open the appointment in the Agenda. It can be an existing appointment or a new one you are creating.
- Click the three-dot menu at the bottom and choose Set as recurring.
- Under Frequency choose Daily, Weekly, Monthly or Custom. With Custom, pick a number from 1 to 52 under Every and Day, Week or Month, for example every 6 weeks.
- Under Ends choose Never, a number of times (After 2 times to After 15 times, or 20, 25 or 30 times) or Specific date with an end date after the appointment itself. The default is After 10 times.
- At the bottom you read how many extra appointments will be booked, and through which date.
- If an existing appointment has a client, leave Send the client a confirmation on if the client should get one email with all the new dates. Click Apply changes.
For a new appointment, the series is booked once you save the appointment. The confirmation then follows the Send the client a confirmation switch at the bottom of the appointment.
How Saloon books the series
- The number in After ... times includes the appointment itself: After 10 times is ten appointments in total.
- Never books the appointment 52 times, this one included. Weekly, that is a year ahead. No further appointments are added later on their own.
- A series never has more than 365 appointments.
- If something is already booked on a date, such as another appointment, the team member's time off, blocked time or a closed period, Saloon skips that date. You see straight away how many appointments were booked and how many were skipped.
- A monthly series that starts on the 31st lands on the last day of shorter months.
Change or stop a series
Open an appointment in the series and choose Set as recurring again. Changes apply to this appointment and the ones after it. Earlier appointments in the series stay as they are. Choose One-off and Saloon takes this appointment out of the series and cancels the occurrences after it. The client can get one email about that.
You need the permission Can create appointments. You set it under Settings › Team members › Permission roles.
Frequently asked questions
Can I make a completed appointment repeat?
No. Only an appointment that is still ahead can start a series, not a completed or cancelled one or a no-show. Use Rebook, or start the series from the next appointment.
Can I choose which weekdays the appointment repeats on?
No, an appointment repeats on the same rhythm from its first date. You can choose weekdays for blocked time.
Does Saloon look at the team member's rota?
No. Saloon looks at appointments, time off, blocked time and closed periods, not at scheduled working hours. Check the series if the rota still changes.
Does the client get an email for every appointment?
No. The client gets one confirmation with all the new dates, plus the usual reminders before each visit.