Set up your receipts

How your receipts look and how they are numbered, you set under Settings › Sales › Receipts. The layout applies to all your locations. The seller at the top of the receipt and the numbering are set per location.

The layout of your receipts

1. Go to Settings › Sales › Receipts and click Edit next to Receipt design.
2. Choose what is on the receipt: Show customer phone number and email address, Show customer address and Show who did each line.
3. Under Logo, click Upload logo. A png, jpg or webp; a landscape logo fits best.
4. Under Receipt name, fill in the title of your receipts. Left empty, it reads Receipt. A receipt made out to a business is always titled Invoice.
5. Fill in Custom line 1 on receipt, Custom line 2 on receipt and the Receipt footer if you like.
6. Under Paper, choose A4 (printer or PDF) or Receipt printer (80 mm). An emailed or downloaded receipt is always A4.
7. Switch on Automatically print receipts when sale is completed if you want to print every receipt straight away. Your browser's print window then opens after every finished sale.
8. Click Save. With View a sample receipt under Preview you see what a receipt looks like now.

The seller per location

At the top of every receipt is the seller: the location's billing details. You fill them in under Settings › Company configuration › Branches › the location › Checkout and VAT › Billing details › Edit. There you choose the location's name and address, or a name and address of their own, for example of the company that sells there. You also fill in the Chamber of Commerce no. (8 digits) and the VAT number (NL, 9 digits, a B and 2 digits).

If a location lacks its Chamber of Commerce or VAT number, you see a warning at the top of Receipts with Go to the billing details. A receipt is made without these numbers too, but without the VAT number it is not a valid invoice. If you fill them in later, only new receipts show them.

Receipt numbering per location

1. On Receipts, click Edit next to Receipt sequencing. You see Manage receipt sequencing.
2. Fill in a Prefix per location, for example AMS-, and the Next number if needed.
3. Under Preview you see what the number looks like, for example AMS-0001. Save.

• Each location counts from 1. Without a prefix of their own, two locations can hand out the same numbers. Saloon warns about this: give each location its own prefix.
• A receipt gets its number when the sale is finished. Receipts and credit notes share one sequence per location.
• The next number cannot be lower than a number that has already been issued.

The page opens with the permission Can manage point of sale settings or Has access to business settings. Changing the layout takes the first, the receipt numbering the second. You set permissions under Settings › Team members › Permission roles.

Frequently asked questions